1. Ordinary Member: is open to all individuals, in particular, Slovenians and Slovenians abroad, interested in matters falling within the aims and objectives of the Society.
    
2. Institutional Member: is open to schools, institutions or corporations wishing to initiate or foster an interest in the Society matters among their students or staff.
    
3. Honorary Member: is appointed to an individual recommended and approved by the Executive Board. An Honorary Member is not subject to membership fees.
    

An organization may become a Patron of the SHS with a minimum financial donation of € 151 or $200 USD annually.

A Patron can be an individual invited by the Executive Board to the position of Patron, and is himself/herself considered to be an honory member of the SHS and is invited to offer input into the proceedings of the Executive Board. The SHS would happily accept financial donations by this individual Patron.

A Patron, will enjoy all membership benefits defined by the SHS, and will further benefit with name recognition in the Society's annual report, and special invitations to Society's events.
 

The President will perform the following duties:

1. Exercise the general supervision of the Society.
2. Be responsible for the general operation of the Society.
3. Represent the Society when interacting with other organizations.
4. Oversee the activities of the Executive Board and volunteers.
5. Assign to the Executive Board Members responsibilities for particular areas of activity or tasks.
6. Re-confirm/validate the involvement of the Patrons with the Assocation annually.
7. Request an updated/new letter annually from each of the Patrons expanding on/describing their support as Patron, and their comments with respect to the Society for inclusion and display on the SHS website.
8. Seek additional/replacement Patrons.
9. Provide to the SHS, contact information, a digital rendering of their personal arms if applicable, a digital portrait and biography in the form of an Internet link or electronic format for inclusion on the SHS website under the governing body area.

The Vice President will perform the following duties:

• Act in the place and stead of the President, in his/her absence, resignation or termination.
• Execute any and all responsibilities assigned to him/her by the President.
• Chair meetings of the Executive Board.
• Assist the President with points 3, 4, 6, 7 and 8.
• Provide to the SHS, contact information, a digital rendering of their personal arms if applicable, a digital portrait and biography in the form of an Internet link or electronic format for inclusion on the SHS website under the governing body area.

The Secretary will perform the following duties:

• Be responsible for the general administration of the Society.
• Record, or cause to be recorded, the minutes of all meetings of the Executive Board.
• Process each new membership application forms generated by the online application form in the following manner:
1. Clarification, confirmation, validation of the membership applicant,
2. Notification of the Executive Board of the new member's application request for review, input, accept/decline notification,
3. If accepted, update the membership records accordingly and coordinate the inclusion of the new Member's arms/entry in the online roll.
4. Provide to the SHS, contact information, a digital rendering of their personal arms if applicable, a digital portrait and biography in the form of an Internet link or electronic format for inclusion on the SHS website under the governing body area.
• Be responsible for the custody of the corporate and membership records of the Society, and stored on standard electronic format (.doc,.mdb,.txt,.csv,.xls).
• Act as the principle contact with the members on administrative and related matters.
• Maintain and keep up to date a registry of the membership of the Society.
• Execute other responsibilities assigned to him/her by the President or other members of the Executive Board with approval by the President or Vice President.
• Provide to the SHS, contact information, a digital rendering of their personal arms if applicable, a digital portrait and biography in the form of an Internet link or electronic format for inclusion on the SHS website under the governing body area.

The Treasurer will perform the following duties:

• Be responsible and accountable for the general finances of the Society.
• Submit an annual financial report to the Executive Board at the anniversary of the Society's fiscal year.
• Provide to the SHS, contact information, a digital rendering of their personal arms if applicable, a digital portrait and biography in the form of an Internet link or electronic format for inclusion on the SHS website under the governing body area.

The Director, Genealogy Studies will perform the following duties:

• Field geneaological questions from the membership via direct email, the Society's internal elist or the Society's forums.
• Act as liason officer with Genealogy Societies affiiliated with the SHS.
• Offer guidance and consultation to Members of the SHS in the area of genealogy.
• Provide to the SHS, contact information, a digital rendering of their personal arms if applicable, a digital portrait and biography in the form of an Internet link or electronic format for inclusion on the SHS website under the governing body area.

The Director, Heraldry Studies will perform the following duties:

• Field heraldic questions from the membership via direct email, the Society's internal elist or the Society's forums.
• Act as liason officer with other Heraldic Societies and Authorities affiiliated with the SHS.
• Offer guidance and consultation to Members of the SHS in the area of heraldry.
• Provide to the SHS, contact information, a digital rendering of their personal arms if applicable, a digital portrait and biography in the form of an Internet link or electronic format for inclusion on the SHS website under the governing body area.

The Director, Education and Examinations will perform the following duties:

• Field heraldic questions from the membership via direct email, the Society's internal elist or the Society's forums.
• Administer, develop, evolve and execute the heraldic examination process, procedure, testing material.
• Offer guidance and consultation to Members of the SHS in the area of heraldry education and training.
• Provide to the SHS, contact information, a digital rendering of their personal arms if applicable, a digital portrait and biography in the form of an Internet link or electronic format for inclusion on the SHS website under the governing body area.

The Director, Herald Chancellor will perform the following duties:

• Field heraldic questions from the membership via direct email, the Society's internal elist or the Society's forums.
• Assume the overall responsibilty for all projects involved in heraldry consultation in terms of the design and rendering and delivery of armorial bearings from requests generated by online requests forms or direct requests from clients, and coordinate the activities with respect to allocation of resources to the projects, and the final armorial bearings presentation of the Letters Patent to the client, and the registration of the client's arms in the Society's roll of arms.
• Offer guidance and consultation to Members of the SHS in any area of heraldry.
• Provide to the SHS, contact information, a digital rendering of their personal arms if applicable, a digital portrait and biography in the form of an Internet link or electronic format for inclusion on the SHS website under the governing body area.

The Director, Roll of Arms will perform the following duties:

• Field heraldic questions from the membership via direct email, the Society's internal elist or the Society's forums.
• Administer the online roll of arms with additions, corrections, deletions to the roll.
• Offer guidance and consultation to Members of the SHS in subject of heraldry.
• Provide to the SHS, contact information, a digital rendering of their personal arms if applicable, a digital portrait and biography in the form of an Internet link or electronic format for inclusion on the SHS website under the governing body area.

The Director, Publications and Editor of "The Armory" will perform the following duties:

• Field heraldic questions from the membership via direct email, the Society's internal elist or the Society's forums.
• Solicit, obtain and publish online articles from the membership or from general heraldic sources on the Internet such as academic institutions, other societies and heraldic authorities.
• Act as the role of editor with respect to articles received and published, both online and for the Society's publication "The Armory".
• To ensure the currency of the Members' booklist.
• Review and validate existing heraldic online links, submit additional viable links to ensure the R&D value of the links resources.
• Provide to the SHS, contact information, a digital rendering of their personal arms if applicable, a digital portrait and biography in the form of an Internet link or electronic format for inclusion on the SHS website under the governing body area.

The Communications and Languages will perform the following duties:

1. Translation and interpretation of website content in the following languages:
   • English ==> Slovene, Slovene ==> English
   • English ==> German, German ==> English.
2. Assist authors writing articles in the translation of their material into their language counterpart.
3. Offer translation to the Executive Board with respect to email / letter correspondence.
4. Assist in/or design Society promotionary material in English, Slovene and German.

The Webmaster will be accountable for the following duties:

1. Administration, maintenance, update and development of the Society's website under the direction of the President.
2. Administration and moderating the Society's internal members only elist and the public forums.
3. Administration and maintenance the Society's domain name, ensuring accounts are up to date, renewals, etc.
4. Enhance the web presence by the evaluation, integration of additional technologies as they are called upon to satisfy the Society's requirements.
5. Field any and all technical questions pertaining to the website, forums and elists.

1. the armorial bearings assumed have been granted permission by the original family or armigerous individual in possession of the armorial bearings, or;
2. the armorial bearings have been in the possession with the relevant family line for one or more generations and the member's relationship has been validated via genealogical evidence, or;
3. the armorial bearings have been designed, rendered and registered by the Societas Heraldica Slovenica, or;
4. the armorial bearings have been formally registered or granted by a recognized heraldic authority or registrar.